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Malaysia Embassy in Vietnam: The ultimate guide for Malaysian citizens

12/04/2023 5.438

Whether you need help with a lost passport, require emergency assistance, or have any other consular needs, the Malaysia Embassy in Vietnam will be there for you. If you are a Malaysian tourist in Vietnam, read on.

If you are traveling in Vietnam, it is always reassuring to know that your embassy is there to provide support when needed. The Malaysia Embassy in Vietnam is one such embassy that can offer assistance to Malaysian nationals in Vietnam. In this article, we will provide an overview of the Embassy of Malaysia in Vietnam, so you can make the most of your Vietnam travel experience.

1. Where is Malaysia Embassy in Vietnam?

Malaysia Embassy in Vietnam has two offices, one in Hanoi and the other in Ho Chi Minh City.

1.1. The Embassy of Malaysia in Hanoi

Malaysia Embassy in Vietnam
  • Address: No. 43 - 45, Dien Bien Phu Street, Ba Dinh District, Hanoi
  • Telephone: 
    • +84 24-3734 3849 / 3734 3820
    • +84 24-3734 3836 / 3734 3822 (for general enquiries) 
    • Duty Officer: +84 90 418 5610 (for emergencies after office hours)
  • Fax: +84 24-3734 3832
  • Email: [email protected]
  • Working hours: Monday - Friday, 9.00 am - 5.00 pm

1.2. The Consulate General of Malaysia in Ho Chi Minh City

Malaysia Embassy in Vietnam
  • Address: No. 109, Nguyen Van Huong Street, Thao Dien Ward, District 2, Ho Chi Minh City
  • Telephone: 
    • +84 28-3829 9023 (for general enquiries)
    • +84 76 564 9660 (for emergencies)
  • Fax: 84 28-3829 9027
  • Email: [email protected]
  • Working hours: Monday - Friday, 8.30 am - 4.30 pm

>>> Read more: Vietnam embassy: The BEST guide for an easier visa application

2. All consular services provided by the Embassy of Malaysia

The Malaysia Embassy in Vietnam provides a range of consular services to Malaysian citizens residing in or visiting Vietnam. These services include passport renewal and issuance, visa applications, birth and marriage registration, assistance in case of emergencies such as lost or stolen passports, and certification of documents. 

Malaysia Embassy in Vietnam

2.1. Registration of Malaysians

The Malaysia Embassy in Vietnam provides registration services for Malaysians residing in Vietnam, as well as those visiting for short periods. Registration is essential to enable the Embassy to provide assistance, particularly in emergency situations. 

All Malaysians residing in Vietnam are advised to register with the Embassy. For short visits to Hanoi or Ho Chi Minh City, registration by email is sufficient.

Registration can be done in person by visiting the Embassy or via email by filling out the appropriate forms and submitting them along with a scanned copy of the passport to the Consular Officer.

2.2. Passport Renewal

The Malaysia Embassy in Vietnam offers passport renewal services to Malaysian citizens residing in Vietnam. Renewal of the Malaysian passport can be done at the Malaysia Embassy in Hanoi or the Malaysia Embassy in Ho Chi Minh Vietnam.

Malaysia Embassy in Vietnam

The processing time for passport renewal is approximately 3 - 6 months, or even longer, as the application is sent through the diplomatic channel to the Department of Immigration Malaysia in Putrajaya. Therefore, it is recommended to apply for a new passport at least 6 months before the expiration date.

*** Note: The Malaysia Embassy in Vietnam will not take any responsibility for any problems or inconveniences that may arise regarding Vietnam visa.

To apply for a new Malaysian passport, applicants must visit the Embassy in person. The required documents include:

  • 1 copy of the passport application form (IM.42-Pin.1/97), which can be downloaded from the Immigration Department of Malaysia's website or obtained at the Embassy
  • Malaysian International Passport (original and 2 copies)
  • Malaysian Identity Card (original and 2 copies)
  • 3 passport-size photos with white background, size 4x6 cm

The fee for a new passport is 1,400,000 VND/ 200 RM. The Malaysia Embassy in Vietnam will keep the original Malaysian International Passport during the processing time.

In case of an emergency, such as a lost or stolen passport, Malaysian citizens can apply for an Emergency Certificate at the Malaysia Embassy in Hanoi and the Consulate General of Malaysia in Ho Chi Minh City.

Malaysia Embassy in Vietnam

The required documents for a lost passport include:

  • A Police Report issued by the nearest local police station
  • A Passport Application Form (IM.42-Pin.1/97) and a Malaysian Police Report Form that can be obtained at the Embassy
  • A copy of the lost Malaysian International Passport
  • 2 passport-size photos with white background, size 4x6 cm
  • Air-ticket booking (direct flight from Hanoi/Ho Chi Minh City to Kuala Lumpur, no transit allowed)

The fee for an Emergency Certificate is 350,000 VND/ 50 RM, and the processing time is approximately 3 working days.

2.3. Birth/Marriage Registration

Malaysia Embassy in Vietnam

Malaysian citizens born in Vietnam can register their birth at the Malaysia Embassy in Vietnam under certain conditions. The child's father or mother must be a Malaysian citizen at the time of birth, and the registration must be made within one year from the date of birth. 

The Embassy will forward the application to the National Registration Department of Malaysia for approval if the registration is made beyond the period of one year from the date of birth.

The applicant will be notified of the result of the application (approved or otherwise). The required documents include:

For the baby:

  • The original Vietnamese Birth Certificate issued by the Justice Department of the Province
  • 1 recent photo of the applicant

For the Malaysian father:

  • The original Malaysian passport and 1 photocopy
  • The original Malaysian ID card and 1 photocopy
  • The original Malaysian Birth Certificate and 1 photocopy
  • 1 recent photo of the applicant
  • A complete form Borang D JPN.WN02

For the Vietnamese mother:

  • The original Malaysian Marriage Certificate
  • The original Vietnamese Marriage Certificate 
  • The original Vietnamese ID card and 1 photocopy
  • The original Vietnamese Birth Certificate and 1 photocopy
  • A family book and 1 photocopy
  • The original Vietnamese passport and 1 photocopy
  • 1 recent photo of the applicant

The fee for this service is 210,000 VND/ 30 RM and the processing time is 3 working days.

The Malaysia Embassy in Vietnam also provides registration of marriage for non-Muslims. The marriage must be registered within 6 months from the date of marriage. Any registration made after 6 months of marriage is considered late registration. The required documents include:

For the Malaysian:

  • The original Malaysian passport and 1 photocopy
  • The original Malaysian ID card
  • A copy of the Malaysian Birth Certificate
  • 1 recent photo of the applicant
  • A complete form JPN.KC 06

For the Vietnamese:

  • The original Vietnamese passport and 1 photocopy
  • The original Vietnamese Marriage Certificate
  • The original Vietnamese ID card and 1 photocopy
  • The original Vietnamese Birth Certificate and 1 photocopy
  • A family book and 1 photocopy
  • 1 recent photo of the applicant

All the documents of the Vietnamese spouse must be translated into English by a qualified translator and notarized by a Notary Public in Vietnam, and endorsed by the Consular Department, Ministry of Foreign Affairs of Vietnam.

The fee for this service is 140,000 VND/ 20 RM and the processing time is 3 working days.

*** Note: Late registration of marriage requires a fee of 100 RM for the first 6 months and 50 RM for every 6 months thereafter.

2.4. Assistance Abroad / Attestation of Documents

Assistance abroad/attestation of documents is one of the services provided by the Malaysian Embassy in Vietnam. The purpose of this service is to assist Malaysian citizens who require notarial services or legal document attestation when they are abroad.

The attestation of documents includes the certification of photocopies of various types of documents, such as educational certificates, power of attorney, identity documents, and other legal documents. The embassy also provides notarial services such as the certification of statutory declarations, affidavits, and other legal documents.

To obtain these services, applicants need to present the original documents along with photocopies and pay a fee. The documents will then be verified and authenticated by the embassy before being returned to the applicant.

>>> Read more: E-Visa for Vietnam: Everything You Need to Know About Application

2.5. Certificate of Good Conduct

The Malaysia Embassy in Vietnam provides a Certificate of Good Conduct service to Malaysian citizens residing in Vietnam. This certificate serves as proof that the individual has not been involved in any criminal activity in Malaysia for a specified period.

To apply for a Certificate of Good Conduct, the applicant must provide a completed application form, which can be obtained from the Embassy's website or in-person at the Embassy. The applicant must also provide a set of fingerprints, which can be taken at the Embassy.

In addition, the applicant must provide a copy of their Malaysian passport, Malaysian ID card, and proof of their current address in Vietnam. The Embassy may also require additional documents or information depending on the circumstances of the application.

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Malaysia Embassy in Vietnam
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Malaysia Embassy in VietnamMalaysia Embassy in Vietnam

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The Malaysia Embassy in Vietnam offers a wide range of consular services to Malaysian citizens living in or visiting Vietnam. From visa and passport applications to assistance abroad and attestation of documents, the embassy provides efficient and reliable services to ensure the safety and welfare of Malaysians in Vietnam. Additionally, the embassy also promotes trade, tourism, and cultural exchanges between Malaysia and Vietnam.

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